Developed based on 20 years experience working as teachers and administrators in post-secondary schools, poliSCHOOL is vocational school management software designed to manage everything required to run trade school operations. It combines school admissions CRM software that’s specifically designed for enrolling vocational school students with an online student information system so you can securely enter grades, attendance, tuition payments, documents, and countless additional functions. As an added benefit, poliSCHOOL marketing and webmaster service packages allow you to streamline all your online assets with a single vendor. The end result: less cost and more productivity.
“I love poliSCHOOL, I have been doing this type of work since 2002 and this is absolutely the best CRM that I have ever used!”
Richard H. :: Service Plan: poliSCHOOL Complete
“I would highly recommend Paul and poliSCHOOL to any small to medium size trade school. Paul has taken us under his wing and helped us grow our single location by over 400% in the first year using the poliSCHOOL program. We are now in the process of opening up multiple locations in multiple states; thanks partly to poliSCHOOL and how good of a program it is. Stop thinking about it and sign up!”
David L. :: Service Plan: poliSCHOOL Complete
“Every time we have a new idea we’d like to see added to poliSCHOOL Paul has done it for me! He always makes me feel like my issues are his #1 priority and he does it with a smile!! Even when I mess something up he fixes the error and makes my day.”
Joyce T. :: Service Plan: poliSCHOOL Core
“What is not to love about poliSCHOOL. All in one CRM, Students Record Keeping, Scheduler, Paperless Filing, Receive payments, it allows us to stay in contact with our students via e-mail and text and so much more. But most importantly is the Fantastic customer service, Paul really goes out of his way to help in any way he can. If you need something specific just voice your idea and he will try his best to assist you and make it happened. But most importantly it’s affordable especially if you’re a small school with a strict budget like us. I’m so glad I was referred to poliSCHOOL it has changed the way we do things in our school.”
David N. :: Service Plan: poliSCHOOL LearnDash
THE BEST SCHOOL MANAGEMENT SOFTWARE FOR TRADE SCHOOLS
All the functions. Unrivaled support. Zero pricing surprises.
“When you choose poliSCHOOL all vocational school management software features are included: enrollment CRM, online grades, online tests and surveys, attendance, tuition invoices and payments, e-doc storage, dynamic content printing and email templates, marketing reports, a certificate designer, student transcripts, custom exports for state and federal reporting, student ID cards, class calendars, student surveys, staff scheduling, automated tasks and bulk HTML emails… all of it for one flat rate. Plus, you get personalized support from someone who has experience building, managing, and marketing post-secondary schools. No other cloud-based software service is this comprehensive at such a low total price.”
- Admissions CRM
- Integrated IMAP & bulk email
- Auto-fill doc & email templates with signatures.
- Single and bulk SMS messaging with conversation tracking.
- Task calendar with reminders, subtasks, auto-tasks.
- Contact and notes history.
- Email drip campaigns.
- Custom enrollment requirement flags for every course.
- Custom online application.
- Mobile modules
- Secure e-doc storage included in monthly rate.
- NO RECORD MINIMUM / MAXIMUM. poliSCHOOL does not charge based on the number of students or users — this can save you hundreds of dollars every month.
- Online invoicing, payments, & ACH with auto-pay
- Custom checklists & forms for every part of the student life cycle.
- Online multiple-choice & skills tests
- LearnDash LMS integration.
- Online attendance (classroom, individual, sign in/out, and automated copying from LearnDash)
- Online grades with attached grade sheets and multiple-choice tests.
- Certificates and student ID card printing.
- Student portal with surveys, class schedules, and automated curriculum week-based access to course files, links and instructional videos.
- Unlimited custom exports & reports.
- Online application, course registration, & document upload
WHAT MAKES poliSCHOOL DIFFERENT?
All functions included. Front-end first. Customize, Personalize.
- There’s no such thing as poliSCHOOL “LITE”. Unlike the other systems, poliSCHOOL clients get all the functions at a flat monthly rate with no catches or up charges as you add staff and students. Moreover, as new features are added you automatically get them at no additional cost. When you combine poliSCHOOL school management software with other services offered by poliARC, you will spend less money each month while getting more services and better functionality.
- Front-end first means that the user interface was designed before the database functions. When you build in that direction the functions integrate, rather than get separated in different module layouts. The result is that most functions are literally one click away. It’s faster and more user friendly.
- Because of how poliSCHOOL is structured, it’s possible for each client to have custom layouts as well as totally custom modules installed in their system. If you have a specific need that falls outside of what poliSCHOOL includes, there’s a decent chance we can create it as a custom module that integrates into poliSCHOOL just for you.
STUDENT MANAGEMENT SOFTWARE FUNCTIONS
All you need is a device with an internet connection and a full web browser.
- Attendance: enter and track attendance for class, lab, and individual / externship clock hours. Print attendance sheets and entire books. Student photos included on attendance sheets, plus system-wide low attendance and consecutive absences warnings and email alerts.
- Grades & Assessments: Real-time cumulative calculations. Custom grade types and grade weights for every course and program. Custom transcripts and grade reports. Low grade and missing grade warnings and notices and alerts.
- Auto-Fill Email, PDF, and MS Word Doc Templates: pS uses short codes in dynamic templates personalize key school documents: enrollment agreement, grade and attendance standing, account statement, etc. This means for an entire course you can email or print grade reports, account statements, enrollment agreements, marketing emails – anything you need all with a couple clicks. pS dramatically speeds up communication and document processing.
- Admissions CRM for Enrolling Students: Inquiry to enrolled student all from the Admissions CRM list. Send emails, print letters, update status, add notes, upload enrollment docs, and register students all within one window. Instantly create admissions lists by start date, ownership, status, and more.
- Scheduling: calendar-based schedule for classes, externships, staff and teachers. Print monthly schedules and weekly time cards / externship sign-off forms.
- Unlimited Users and Student Records: the monthly rate does not increase as you add more student records. No cost surprises.
- Student ID Cards: built-in designs that you can modify to fit your school’s branding. With a couple clicks print ID cards for an entire class.
- Student Invoices and Payments: covers tuition, admin fees, and materials. Includes reports, revenue projections, instant unearned tuition, automatic invoice reminder emails, and real-time refund calculations. Students can view and print invoices in the student portal. Staff can print deposits, account statements, student ledgers, and export account ledgers by campus and program.
- Student Assignment Upload: Allow students to turn in assignments online.
- Online Multiple Choice Tests: TMC tests with image and PDF attachments. Results are linked to assignments and automatically insert the grade as well as update the GPA.
- Online Skills Tests: Hands-on skills tests that instructors give students one-on-one to demonstrate proficiency. Like MC tests, the results are stored separately, and grade automatically inserted into student records.
- On Demand Custom Export Files: All you have to do is send us a copy of the report and we will create it as a custom export file: state and federal reporting, enrollment reports, graduate and job placement reports, demographic reporting… if you enter the data into the system, we can create the custom export files that will streamline your reporting.
- Online Payments: students can pay their invoices in the student portal with a credit card or ACH transfer. Students can also opt to active automatic payments with a credit card or ACH.
- SMS Text Messages: connecting with your Twilio account, poliSCHOOL sends and receives text messages and tracks SMS conversations. One-to-one AND bulk text messaging.
- Integrated IMAP Email: Send and receive your emails while logged into poliSCHOOL. If the email address matches a lead or student record, pS automatically adds it to their contact history.
- Certificate / Diploma Design & Issuing: Drag and drop designer with user-friendly interface that quickly issues uniquely serial numbered awards to graduates.
- Marketing & Metrics Report: Easy to understand and drill down. Saves hours of compiling marketing data from different sources.
- Electronic Document Storage: Upload documents for enrollment, graduate, internship/externship, and employment records. Daily online back-ups, plus weekly off-site back-ups included with service.
- Task Manager: Calendar and list-based Task Manager with email and browser pop-up notifications. Project Manager with sub-tasking, and fully automated Task Series Manager to create “drip campaign” style tasks for admissions reps. Staff can also create automatic alerts for students that are emailed and appear for them in the student portal.
- Online Student / Grad Surveys: Everything you need to survey your students and graduates via the student portal: orientation surveys, job surveys, exit interviews, etc. Results are stored and automatically linked as a student or graduate record. Question types include teacher evaluations, general rankings, open-ended, multiple choice, and more. poliSCHOOL also supports anonymous and manager-only view survey options.
- HTML Emails: send to to individuals as well as bulk emails to any list of leads or students you can create using poliSCHOOL searching and sorting filters. All emails are automatically archived in the Notes & Contact history for every person.
- Automated Processes: Consecutive absence warning, below passing warnings, payment reminders, overdue invoice notices, auto-late fees, student & staff task reminders.
- Course Materials: Upload and securely store all your course documents for instructors to access and share.
- Student Resources: Provide documents and videos in the student portal. Designate availability by program, course, and course progression (week number).
- Contacts Database: for employers, vendors, etc. Links to employment and internship functions for easier tracking.
DISCOUNTED SERVICES FROM poliARC
poliSCHOOL clients are given discounts on all poliARC services.
pS Clients Only Pay:Online Marketing Management 50%
Your poliSCHOOL monthly service plan can include Pay Per Click marketing management. poliARC will target prospective students and manage your PPC campaigns on Google, Bing, Facebook and Instagram. This service includes all required design for ads click reports, and assistance creating landing pages on your website.
If you need either a custom module to add to your poliSCHOOL installation, or a completely separate web application, poliARC can create it for you at a discounted rate.
- Web design and maintenance are built-in to poliSCHOOL Service Plan 3. poliARC will manage your website and landing pages, as well as design and send your email campaigns.
- poliARC can design all the print materials for your school: course catalog, brochures, rack cards, signs and banners, shirts, hats and bags. The more you do with poliARC, the more you’ll save.
Paul started his career as an audio engineer recording and editing digital audio, which later lead to rhythm-based video editing. If you have video content that you need edited into content for courses, webmercials, or TV commercials, poliARC can do that for you as well.