Streamline your student admissions process by using the poliSCHOOL trade school admissions CRM. Centralize enrollment efforts, coordinate admissions staff, track progress, and communicate more effectively with leads.

Web-based admissions CRM, reports screen

poliSCHOOL’s admissions CRM software processes are specifically designed for vocational school admissions. You can track a record from inquiry to application, enrollment and graduation. It’s all in the system: no extra plug-ins to buy, no extra costs, and unparalleled support by poliARC.

poliSCHOOL software is different because it was designed for vocational school admissions from the bottom up. It sets benchmarks and flags for the entire admissions process, tracks student communication and enrollment requirements, and registers students in programs and courses. From there, your instructors take over by entering grades using with the student information system, which is all included in the poliSCHOOL system.

  • Individual and bulk HTML emails with unlimited auto-fill templates, image headers, and quick file attachments.
  • Application Builder with separate applications for every program you offer.
  • Agreement Builder student and staff signatures (think Enrollment Agreements)
  • Integrated IMAP email so you can send / receive from your account while logged into poliSCHOOL.
  • 3 inquiry form methods to capture new leads from your website.
  • Unique admissions list-based layout with fast access to all info and communication functions.
  • Custom enrollment requirements for every program.
  • Powerful list filtering: lead ownership, status, start date, tasks / appointments, funding, and custom enrollment fields.
  • Admissions activity and marketing report.
  • Single and bulk SMS messaging with reply notices and conversation tracking.
  • Email drip campaigns based on status, course, and program.
  • Custom Forms & Checklist builder that are triggered based on student status to keep staff on track.
  • Task manager with integrated staff scheduler, sub-tasks, and fully automated Task Series drip campaigns to keep your enrollment process on track.
  • Event registration and follow-up.
  • Student & graduate referral tracking.
  • Automated appointment reminders (SMS and email).
  • E-doc storage for enrollment paperwork.
  • Custom exports in PDF, Word, or Excel formats. Simplify all your reporting, all you have to do is send us the report and it can be created as a custom export file.


poliSCHOOL is designed to show users only what they need based on level, activity, and student status. When viewing a person’s record you’re always one click away from updating enrollment records, uploading e-docs for secure storage, creating tasks, sending text messages, printing letters and sending HTML emails.

The enrollment CRM offers a comprehensive list creation area to create marketing lists, as well as instant course enrollment overviews. The Admissions layout embeds key contact and history data inside the list, so as admissions reps work through new inquiries, they don’t have to navigate through tabs or load new pages – everything they need is in one place.

All admissions activity is used to create admissions marketing reports: referral source, admissions reps, etc. The marketing and admissions report also tracks contact history for everyone on staff, so you know who is calling, emailing, meeting with students, and successfully completing enrollments.

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  • Honest & affordable pricing
  • Includes hosting, security & backups
  • Direct support access to the developers
  • Application, Exports, Agreements & Surveys builder
  • Custom exports & reports add-on
  • Unlimited email & document templates
  • Free updates for as long as you’re a client
  • Bundled webmaster and marketing services at deep discount rates