Everything your school needs
at a fraction of the cost!

COMPLETE SCHOOL MANAGEMENT SYSTEM

The Most Services. The Most Cost Effective.

poliSCHOOL CRM & SIS
Manage Your School's Operations Online.
Website, Online Courses, & Marketing Management
Pay Per Click Marketing. Webmaster & Web Hosting. Online Courses.
Register Assist
Let poliSCHOOL Support Be Your Virtual Admissions Specialist.
Operations Assist
Ongoing Consulting & poliSCHOOL Operations Assistance
Autonomous Server
Dedicated VPS. Faster. More Options. The Best Branding.

BASE poliSCHOOL SERVICE OPTIONS:

poliSCHOOL Lite

Less Storage, No Live Support
$ 195
Monthly
  • Includes the major functions of poliSCHOOL with a few limits. Storage for student portal files is limited to 500MB; this is viable for schools that do not intend to offer many educational resources in the student portal (videos, PP, study guides, etc.). pS Lite excludes browser-based click-to-call, email drip campaigns, and email click tracking. pS Lite also does not include live phone and Zoom support after the setup and training period; support requests are submitted using poliSCHOOL's integrated ticket system, or leaving a voice message using a unique pS pin number.

    $350.00 one-time setup fee.
    Monthly rate for ACH + Autopay (see below terms for details).

poliSCHOOL

Student Enrollment CRM and Student Information System
$ 295
Monthly
  • poliSCHOOL accessed on your own subdomain on a shared server with solid state hard drives and Amazon CloudFront CDN. You get the Student Enrollment CRM, Student Information System, Student Portal, SSL certificate, no limits on student or staff record count, nightly back-ups, secure e-doc and student portal file storage, bulk email (sent twice per hour), email drip campaigns, click-to-call from your web browser (Twilio required), and free system updates for two campuses. New clients receive multiple live training sessions during setup, access to poliSCHOOL U training courses, and live support after the training period via phone and Zoom.

    $350.00 one-time setup fee.
    Monthly rate for ACH + Autopay (see below terms for details).

REGISTER ASSIST - OPERATIONS ASSIST

HUMAN Intelligence… there’s nothing artificial about it.

Get poliSCHOOL for the price of poliSCHOOL Lite, and free email open tracking when you sign up for Register Assist!

REGISTER ASSIST

Lead management, application assistance, paperwork, and more
$ 18*
Per Inquiry
  • Register Assist performs the work of a virtual admissions specialist for a fraction of the cost of having an employee on-site. We communicate directly with your inquiries via text message and email, and poliSCHOOL automatically logs all the activities so you're fully aware of progress. We also manage your online application, enrollment requirements and document collection, payment plan creation, enrollment agreements, and email drip campaigns. Register Assist does NOT guarantee a specific number of students, but rather is based on the number of inquiries you receive each month to cover the human hours required to fulfill the contact and administrative activities.

    *Minimum monthly fee: $490

OPERATIONS ASSIST

Operations consulting, streamlining, and assistance
$ 139
Monthly
  • Take advantage of poliSCHOOL gurus to help keep your school, schedules, and procedures on track. Operations Assist includes two Zoom meetings each month with your administration and/or instructor teams. Performing a consulting and procedures implementation role, we help you manage the core elements of using poliSCHOOL to be in compliance, as well as streamline workflows. This includes monitoring all the required tasks to start and close out courses and cohorts, developing procedures that best fit your school and staff, and helping to ensure that your school is correctly set up to grow and onboard new staff.

BUNDLE WITH WEBSITES, LMS, GOOGLE PPC MARKETING

The more you bundle, the bigger your discount:

1 add-on: 5% discount

2 add-ons: 10% discount

All 3: 15% discount

Even Better: all new clients receive 15% off your total services cost for the first 3 months of service!
Non-profits with proof of status automatically receive an additional 10% off.

Discount excludes Register Assist and Autonomous Server services. It is applied to any combination of poliSCHOOL with Webmaster, PPC Marketing, and LearnDash.

+ Webmaster

Webmaster services and site hosting to streamline your online assets
$ 225
Monthly
  • Add webmaster services and website hosting. A great way to combine online resources to save money and get ultra-fast service response whenever you need updates. This upgrade includes website hosting on a poliARC NVMe SSD VPS server, IT management, content creation, website updates (including on-site SEO), landing pages, and management of two websites.

    Basically you get your own web designer and support staff at 35% discount off poliARC’s regular monthly webmaster service.

    This option is the best for schools who want one vendor to take care of their primary online systems: website(s) and online CRM / SIS.
STREAMLINE WEB

+ Google PPC Marketing

Experienced search engine marketing for education
$ 395
Monthly
  • Add PPC online marketing management. Benefit from experienced management and optimization of Google and Microsoft / Bing PPC campaigns*. poliARC has over 20 years experience managing PPC campaigns specifically for postsecondary schools – that’s how it all started. Get the best, no-nonsense, targeted Search Engine Marketing complete with monthly reports and all the tracking set up perfectly for you in poliSCHOOL metrics section. Get clean, measurable search marketing without all the empty promises of magical results. Minimum upgrade period: 4 months

    * Clients are responsible for the cost of their advertising. poliARC acts as your online marketing manager: we create and optimize your PPC campaigns, provide click reports every month, and ensure proper referral source tracking in your poliSCHOOL CRM.

+ LearnDash LMS

License, host, and manage the LearnDash online learning system connected to your poliSCHOOL system.
$ 270
Monthly
  • Add LearnDash LMS hosting on lightning fast NVMe SSD servers plus Amazon CloudFront CDN for the fastest possible LMS site for your online courses. It also includes license fees for LearnDash, LearnDash Pro Panel, Uncanny LearnDash Toolkit Pro, and SnapOrbit Notes premium plugins. You create the course content, we take care of the design, maintenance, backups, IT support, and connect it seamlessly to your poliSCHOOL system so enrollment, grades and attendance are all integrated.

    Great for traditional schools who want to make the move to offering online and hybrid courses. All your web-based systems are managed by one vendor with fast response time and a fully integrated setup.
ONLINE COURSES

MORE POWER. DEDICATED RESOURCES. MORE OPTIONS.

AUTONOMOUS SERVER

Add Performance, Branding, & More Room To Grow ADD $50.00 TO SETUP FEE
$ 220
Monthly
  • Upgrade for those who want the best performance, branding, and control. We install your pS system as an independent file system on a dedicated Virtual Private Server*. You can access the system however you want: on a subdomain of your school’s main site (my.yourschool.com), or we’ll help you get a new domain (schoolname-portal.com). We manage your private server as part of the monthly service. You also get a dedicated bucket on AWS S3 that you can access with your own IAM user. Other added benefits include: dedicated IP address, bulk email is sent every 15 minutes in batches of 550 (rather than every 30 minutes in batches of 350), email open and click tracking, no restriction on export record count (normal limits 2000 rows per export), the 500MB local storage limit for student portal is removed (so you might not need poliSCHOOL Plus, which saves money), and you start with 3 campus licenses (rather than 2, which also saves money). With this option, you can also run poliSCHOOL on multiple domains or subdomains if you run a franchise or multiple campuses and prefer to have the branding, urls, logins, reporting, and databases completely separated for each school.

    *VPS specs: 4GB RAM, 4CPU cores, 90GB NVMe SSD hard drive. Exact specs are subject to change as technology and costs evolve.

    ADD $50.00 to pS setup fee ($400.00 total)
HUGE RESOURCES

Pricing & Billing Terms

  • SET UP FEE: Covers 30 days from the date the first user for a new system is created. Beyond basic customizing the system for your school, the set-up fee covers costs to get a new account up and running: hosting accounts and customizing your system settings and branding, creating your application, help converting documents into poliSCHOOL templates, priority training over Zoom, etc…. there’s a lot to do with a new poliSCHOOL system setup. The set-up fee is non-refundable and is required before installing your poliSCHOOL system.
  • Payments are accepted by ACH, debit or credit card, or check if paid annually.  A 3% service fee is ADDED to monthly payments made with a credit/debit card, and $15 fee for accounts that do not activate autopay.
  • Monthly service rate does not include optional – but highly recommended – text messaging and/or click-to-call costs. If you activate text messaging with the Twilio API, SMS costs are charged separately, directly to your Twilio account: $2.00 per month for a toll-free phone number, $0.0075 per text message segment, and $0.02 per media file in a message. (See Twilio pricing for complete details.)
  • poliSCHOOL does not charge for the number of users or student records, but it is possible to overwhelm the processing or storage of a shared server (example: 10 campuses with 100 staff members all using it at the same time would stress the server). If your account server level ends up being too slow for your needs, then we’ll work with you to find another hosting solution (likely a dedicated server), and add the direct cost of the more expensive hosting onto the regular monthly fee.
  • You can switch service plan to add more services later if not ready to benefit from them right now.
  • Monthly fee is billed on the 1st day of each month for the previous month’s use. Net 30 days.
  • Invoices and account notices are delivered via email. Clients are responsible to ensuring invoice delivery.
  • Suspend or cancel your account at any time.
  • Accounts that are 15 days past due (i.e. 45 days past invoice date) are automatically suspended until payment is received.
  • Additional information about poliSCHOOL services.