Everything your school needs
COMPLETE SCHOOL MANAGEMENT SYSTEM
The Most Services. The Most Cost Effective.
BASE poliSCHOOL SERVICE OPTIONS:
poliSCHOOL CoreCore Enrollment CRM and Student Information System
- poliSCHOOL accessed on your own subdomain on a shared server with solid state hard drives for lightning fast database queries and static files hosted in Amazon CloudFront for speedy downloads. Included software functions and services: enrollment CRM, Student Information System, SSL certificate, unlimited records, nightly back-ups, e-doc storage, bulk email (sent twice per hour), and free system updates for two campuses. There are no limits on database or student records storage, but file storage for Student Portal files (PDFs, videos, downloadable course materials, media for online tests, etc.) is limited to 500MB.
$350.00 one-time setup fee.
Monthly rate for ACH + Autopay (see below terms for details).
poliSCHOOL PlusMore Storage + Click-To-Call
- Includes all the poliSCHOOL Core services, and adds the option to activate a click to call soft phone on your Twilio account, as well as an additional 500GB of online storage dedicated for student portal files and course materials. We’ve added this option for schools who need to make a lot of files available to students in the Student Portal and/or for teaching classes: video tutorials, audio files, PDFs, e-books, lecture materials, etc. If you like to give your students lots of resource materials, schedule videos for students to watch each week of the curriculum, etc., then this is a must and lets you go totally paperless.
$350.00 one-time setup fee.
Monthly rate for ACH + Autopay (see below terms for details).
BUNDLE WITH WEBSITES, LMS, GOOGLE PPC MARKETING
The more you bundle, the bigger your discount:
1 add-on: 5% discount
2 add-ons: 10% discount
All 3: 15% discount
Even Better: all new clients receive 15% off your total services cost for the first 3 months of service!
Non-profits with proof of status automatically receive an additional 10% off.
+ WebmasterWebmaster services and site hosting to streamline your online assets
- Add webmaster services and website hosting. A great way to combine online resources to save money and get ultra-fast service response whenever you need updates. This upgrade includes website hosting on a poliARC NVMe SSD VPS server, IT management, content creation, website updates (including on-site SEO), landing pages, and management of two websites.
Basically you get your own web designer and support staff at 35% discount off poliARC’s regular monthly webmaster service.
This option is the best for schools who want one vendor to take care of their primary online systems: website(s) and online CRM / SIS.
+ Google PPC MarketingExperienced search engine marketing for education
- Add PPC online marketing management. Benefit from experienced management and optimization of Google and Microsoft / Bing PPC campaigns*. poliARC has over 20 years experience managing PPC campaigns specifically for postsecondary schools – that’s how it all started. Get the best, no-nonsense, targeted Search Engine Marketing complete with monthly reports and all the tracking set up perfectly for you in poliSCHOOL metrics section. Get clean, measurable search marketing without all the empty promises of magical results. Minimum upgrade period: 4 months
* Clients are responsible for the cost of their advertising. poliARC acts as your online marketing manager: we create and optimize your PPC campaigns, provide click reports every month, and ensure proper referral source tracking in your poliSCHOOL CRM.
+ LearnDash LMSLicense, host, and manage the LearnDash online learning system connected to your poliSCHOOL system.
- Add LearnDash LMS hosting on lightning fast NVMe SSD servers plus Amazon CloudFront CDN for the fastest possible LMS site for your online courses. It also includes license fees for LearnDash, LearnDash Pro Panel, Uncanny LearnDash Toolkit Pro, and SnapOrbit Notes premium plugins. You create the course content, we take care of the design, maintenance, backups, IT support, and connect it seamlessly to your poliSCHOOL system so enrollment, grades and attendance are all integrated.
Great for traditional schools who want to make the move to offering online and hybrid courses. All your web-based systems are managed by one vendor with fast response time and a fully integrated setup.
VIRTUAL ADMISSIONS SPECIALIST
Human Intelligence… there’s nothing artificial about it.
REGISTER ASSISTLead communication, application assistance, paperwork and more
- poliSCHOOL Register Assist (pSRA) works as a virtual employee for a fraction of the cost of having an employee on-site. We communicate directly with your inquiries via text message and email, and poliSCHOOL automatically logs all the activities so you're fully away of what's happening. We also manage your online application, enrollment requirements and document collection, payment plan creation, enrollment agreements, and email drip campaigns.
pSRA does NOT guarantee a specific number of students, but rather is based on the number of inquiries you receive each month to cover the human hours required to fulfill the contact and administrative activities.
*Minimum monthly fee: $590
REGISTER ASSIST VOICEpSRA with added phone calls
- All the functions of the Register Assist service, but with added phone call support for your leads and applicants to guide them through the enrollment process. Since it's all done from within your poliSCHOOL system, you can see a full history of communication so that if and when they arrive at your school you have all the applicable data at your fingertips. We use the click-to-call function that's built into poliSCHOOL so that our outgoing calls come from your Twilio number, as well as custom program the call routing so incoming calls can also be redirected directly to your school's main number or a pS admissions specialist.
*Minimum monthly fee: $830
MORE POWER. DEDICATED RESOURCES. MORE OPTIONS.
AUTONOMOUS SERVERAdd Performance, Branding, & More Room To Grow ADD $50.00 TO SETUP FEE
- Upgrade for those who want the best performance, branding, and control. We install your pS system as an independent file system on a dedicated Virtual Private Server*. You can access the system however you want: on a subdomain of your school’s main site (my.yourschool.com), or we’ll help you get a new domain (schoolname-portal.com). We manage your private server as part of the monthly service. You also get a dedicated bucket on AWS S3 that you can access with your own IAM user. Other added benefits include: dedicated IP address, bulk email is sent every 15 minutes in batches of 550 (rather than every 30 minutes in batches of 350), no restriction on export record count (normal limits 2000 rows per export), the 500MB local storage limit for student portal is removed (so you might not need poliSCHOOL Plus, which saves money), and you start with 3 campus licenses (rather than 2, which also saves money). With this option, you can also run poliSCHOOL on multiple domains or subdomains if you run a franchise or multiple campuses and prefer to have the branding, urls, logins, reporting, and databases completely separated for each school.
*VPS specs: 4GB RAM, 4CPU cores, 90GB NVMe SSD hard drive. Exact specs are subject to change as technology and costs evolve.
ADD $50.00 to pS setup fee ($400.00 total)
Pricing & Billing Terms
- SET UP FEE: Covers 30 days from the date the first user for a new system is created. Beyond basic customizing the system for your school, the set-up fee covers costs to get a new account up and running: hosting accounts and customizing your system settings and branding, creating your application, help converting documents into poliSCHOOL templates, priority training over Zoom, etc…. there’s a lot to do with a new poliSCHOOL system setup. The set-up fee is non-refundable and is required before installing your poliSCHOOL system.
- Payments are accepted by ACH, debit or credit card, or check if paid annually. A 3% service fee is ADDED to monthly payments made with a credit/debit card, and $15 fee for accounts that do not activate autopay.
- Monthly service rate does not include optional – but highly recommended – text messaging and/or click-to-call costs. If you activate text messaging with the Twilio API, SMS costs are charged separately, directly to your Twilio account: $2.00 per month for a toll-free phone number, $0.0075 per text message segment, and $0.02 per media file in a message. (See Twilio pricing for complete details.)
- poliSCHOOL does not charge for the number of users or student records, but it is possible to overwhelm the processing or storage of a shared server (example: 10 campuses with 100 staff members all using it at the same time would stress the server). If your account server level ends up being too slow for your needs, then we’ll work with you to find another hosting solution (likely a dedicated server), and add the direct cost of the more expensive hosting onto the regular monthly fee.
- You can switch service plan to add more services later if not ready to benefit from them right now.
- Monthly fee is billed on the 1st day of each month for the previous month’s use. Net 30 days.
- Invoices and account notices are delivered via email. Clients are responsible to ensuring invoice delivery.
- Suspend or cancel your account at any time.
- Accounts that are 15 days past due (i.e. 45 days past invoice date) are automatically suspended until payment is received.
- Additional information about poliSCHOOL services.