COMPLETE SCHOOL MANAGEMENT SYSTEM + ONLINE MARKETING.
MORE SERVICES. MOST COST-EFFECTIVE.

poliSCHOOL is more than just a CRM and SiS: it’s a full-service online system that saves you time and money.

  1. poliSCHOOL pricing is not based on the number of staff users or student records. That means you don’t suddenly get charged twice as much when you start a new class, nor do your costs increase just to store and communicate with graduate records. This can save you hundreds of dollars every month compared to other school management software platforms. poliSCHOOL Core includes licenses for two campuses / locations. As you grow beyond that, you can easily add more licenses for $65.00 each.
  2. When you bundle poliSCHOOL with other marketing and web services your overall costs decrease – a lot. You can save hundreds a month in service fees if you bundle PPC marketing management and webmaster services.
  3. All your data is in one place: your staff and operations will be much more efficient.
  4. Online Courses: sign up for poliSCHOOL + LearnDash and you get a robust system for teaching online, in-person, and hybrid courses.
  5. You will enroll more students: poliSCHOOL’s CRM features help you enroll more students more efficiently.
  6. You will retain more students: academic and attendance alerts help you ensure struggling students don’t fall through the cracks.

Get More: streamline operations by upgrading your package to include poliARC online marketing services. The more poliARC services you use, the more you will save – and streamline. With poliARC & poliSCHOOL, all of your online marketing and system needs can be managed with a single vendor.

poliSCHOOL Core

$350 one-time set up fee. First 3 months only $200!
$250 per month

poliSCHOOL accessed on your own subdomain on a shared server with solid state hard drives for lightning fast database queries and static files hosted in Amazon CloudFront for speedy downloads. All software functions and services: enrollment CRM, Student Information System, SSL certificate, unlimited records, nightly back-ups, e-doc storage, bulk email (sent twice per hour), and free system updates for two campuses. There are no limits on database or student records storage, but file storage for Student Portal files (PDFs, videos, downloadable course materials, etc.) is limited to 500MB.

poliSCHOOL Plus

$350 one-time set up fee. First 3 months only $230!
$285 per month

Includes all the poliSCHOOL Core services, and adds an additional 500GB of online storage dedicated for student portal files and course materials. We’ve added this option for schools who need to make a lot of files available to students in the Student Portal and/or for teaching classes: video tutorials, audio files, PDFs, e-books, lecture materials, etc. If you like to give your students lots of resource materials, schedule videos for students to watch each week of the curriculum, etc., then this is a must and lets you go totally paperless.

+ AUTONOMOUS

Add Performance, Branding, & More Room To Grow
ADD $50.00 TO SETUP FEE
+$275 per month

Upgrade for those who want the best performance, branding, and control. We install your pS system as an independent file system on a dedicated Virtual Private Server*. You can access the system however you want: on a subdomain of your school’s main site (my.yourschool.com), or we’ll help you get a new domain (schoolname-portal.com). We manage your private server as part of the monthly service. You also get a dedicated bucket on AWS S3 that you can access with your own IAM user. Other added benefits include: dedicated IP address, bulk email is sent every 15 minutes in batches of 550 (rather than every 30 minutes in batches of 350), no restriction on export record count (normal limits 2000 rows per export), the 500MB local storage limit for student portal is removed (so you might not need poliSCHOOL Plus, which saves money), and you start with 3 campus licenses (rather than 2, which also saves money). With this option, you can also run poliSCHOOL on multiple domains or subdomains if you run a franchise or multiple campuses and prefer to have the branding, urls, logins, reporting, and databases completely separated for each school.

*VPS specs: 4GB RAM, 4 CPU cores ,75GB SSD hard drive. Exact specs are subject to change as technology and costs evolve.

BUNDLE WITH WEBMASTER, ONLINE LEARNING & EXPERIENCED PPC MARKETING

poliSCHOOL Webmaster

$350 one-time set up fee. First 3 months only $400!
$475 per month

poliSCHOOL Plus with webmaster services and additional website hosting. Packaging online services = faster service and less overall cost. Get extra website hosting, IT management, content creation, website updates (including on-site SEO), landing pages, and management of two websites, plus 1 MailChimp account (does not include any MailChimp account fees).

You’re basically getting your own web designer and support staff at 35% discount of poliARC’s regular monthly webmaster service.

This option is the best for schools who want one vendor to take care of all their online services: marketing, website and email related services. It also helps ensure that poliSCHOOL is always integrated into your website as seamlessly as possible.

poliSCHOOL Marketing

$350 one-time set up fee. First 3 months only $475!
$575 per month

poliSCHOOL Plus package with PPC online marketing management. poliSCHOOL Plus, then add experienced management and optimization of Google, Bing, and Facebook/Instagram PPC campaigns*. poliARC has over 15 years experience managing PPC campaigns for post-secondary schools. Get the best targeted Search Engine Marketing complete with detailed monthly reports and all the tracking set up perfectly for you in poliSCHOOL metrics. Minimum upgrade period: 4 months

* Clients are responsible for the cost of their advertising. poliARC acts as your online marketing manager: we create and optimize your PPC campaigns, provide click reports every month, and ensure proper referral source tracking in your poliSCHOOL CRM.

poliSCHOOL LearnDash

$350 one-time set up fee. First 3 months only $415!
$535 per month

poliSCHOOL Plus with webmaster services and LearnDash LMS. poliSCHOOL Plus, monthly website management and updates (including on-site SEO), landing pages, microsites, etc. AND LearnDash LMS hosting so you can host, design, and sell your own online courses. The rate includes the LearnDash Pro, Pro Panel, and Uncanny LearnDash Toolkit Pro annual license fees. You create the course content, we take care of the design and IT support. If you also need help converting lecture materials to online learning content, you can contract poliARC to do that work separately.

Great for traditional schools who want to make the move to offering online courses. All your web-based systems are managed by one vendor with -fast response time and an fully integrated setup.

poliSCHOOL Complete

$350 one-time set up fee. First 3 months only $550!
$680 per month

poliSCHOOL Plus with online marketing management, website hosting and webmaster services. poliSCHOOL Plus, add PPC online marketing management*, AND website hosting and management. All of your web-based services from one vendor.

INCLUDES THE CUSTOM APP & EXPORTS ADD-ON AT NO EXTRA COST

* Clients are responsible for the cost of their advertising. poliARC acts as your online marketing manager: we create and optimize your PPC campaigns, provide click reports every month, and ensure proper referral source tracking in your poliSCHOOL CRM.

poliSCHOOL Extreme

$350 one-time set up fee. First 3 months only $650!
$790 per month

poliSCHOOL + Webmaster + PPC marketing management + LearnDash

If you want it all then this is for you. Get every possible poliSCHOOL service: poliSCHOOL Plus, website hosting and webmaster services with on-site SEO, pay for click advertising management* and reporting, all with LearnDash LMS license, Uncanny pro license, and IT management for online courses.

INCLUDES THE CUSTOM APP & EXPORTS ADD-ON AT NO EXTRA COST

We don’t even want to think about how big the extra services discount is and what it would cost if they were all priced separately 😉

* Clients are responsible for the cost of their advertising. poliARC acts as your online marketing manager: we create and optimize your PPC campaigns, provide click reports every month, and ensure proper referral source tracking in your poliSCHOOL CRM.

CUSTOMIZE & GROW

CUSTOM APPS & EXPORTS

Custom application, transcripts, & export programming
+$85 per month

The Custom add-on gives pS Core and pS Plus access to our programmers to create custom exports and custom applications for their system on an ongoing basis. This is a good add-on if you update your online application often, like the option of creating fully customized xlxs or PDF exports, or have a complex application process that requires web programmer to create and maintain it for you. Minimum upgrade period: 4 months

WHEN YOU GROW BEYOND 2 CAMPUSES:

Add what you need when you need it
+ per month

Add a campus: $65.00 / month

Add a website to webmaster services: $35.00 / month

Add a campus to PPC marketing services: $125.00 / month

poliARC hourly service discounts

Print & Web Design

30% discount
$45 per hour

Schools need their print materials and website updated from time to time: new website design, landing pages, email campaigns, brochures, postcards, rack cards, or even school clothing. poliARC can help enhance your branding by working with you to design all your school’s marketing materials. We’ll even help you get it printed.

Video Editing

20% discount
$50 per hour

You can contract poliARC and video partner ShowTel to add extra rhythm and excitement to your video content: commercials, webmercials, even course content. With experience in the music industry, both companies have a unique, tempo-driven approach to video production and editing.

E-Learning Content

20% discount
$40 per hour

Let poliARC help convert your lecture materials to impactful online learning content. We use Adobe Captivate to help our schools convert in-classroom presentations to responsive, interactive HTML5 online learning lessons.

poliARC consulting and services for schools, website

Pricing & billing terms

  • Additional information about poliSCHOOL services
  • SET UP FEE: Covers 30 days from the date the first user for a new system is created. Beyond basic customizing the system for your school, the set-up fee covers costs to get a new account up and running: hosting accounts and customizing your system settings and branding, creating your application, help converting documents into poliSCHOOL templates, priority training over Zoom, etc…. there’s a lot to do with a new poliSCHOOL system setup 😉 The set-up fee is non-refundable and is required before we install poliSCHOOL. 
  • poliSCHOOL does not charge for the number of users or student records, but it is possible to overwhelm the processing or storage of a shared server (example: 10 campuses with 100 staff members all using it at the same time would stress the server). If your account server level ends up being too slow for your needs, then we’ll work with you to find another hosting solution (likely a dedicated server), and add the direct cost of the more expensive hosting onto the regular monthly fee.
  • You can switch service plan at any time.
  • Monthly fee is billed on the 1st day of each month for the previous month’s use. Net 30 days.
  • All invoices and notices are delivered electronically via email. Clients are responsible to ensuring invoice delivery (whitelist poliarc.com and polischool.net on your email accounts).
  • Payments are accepted by check, debit or by credit card. There is a $15 additional credit card service fee if your account is not activate autopay.
  • Suspend or cancel your account at any time.
  • Monthly service rate does not include text messaging costs. If you activate text messaging with the Twilio API, SMS costs are charged separately on your Twilio account: $1.00 per month for a local phone number, and $0.0075 per text message.
  • Accounts that are 15 days past due (i.e. 45 days past invoice date) are automatically suspended until payment is received in full for all open invoices.

Alerts & Reminders

Students receive automatic alerts for upcoming and overdue invoices, appointments and attendance. The student portal also has custom alert space and keeps students up to date on their academic standing.

Weekly Scheduler

Using the weekly scheduler, you can make class schedules available in the student portal, as well as create weekly timecards for students to use for supervisors to sign off on externship hours.

Mobile Modules

Mobile modules allow you to quickly jump between the full system and mobile version of poliSCHOOL.

E-Documents

Securely store digital versions of student records online, as well as use the Docs & Emails templates to auto-fill just about any document you use at your school.

Learn more by getting getting access to a demo site!