Why poliSCHOOL is the best choice for career school software:

All Functions In One Place For One Price

From initial inquiry to job placement verification: every step happens inside the poliSCHOOL system. You don’t need to pay extra for additional modules, features, or hardware. Just log in and start working.

poliSCHOOL puts the tools to run a vocational school into one, integrated platform: bulk email and text messaging, attendance, grades, transcripts, e-document storage, online payments, and dozens more features. poliSCHOOL is designed and supported by a former vocational school director and marketing manager with over a decade of hands-on experience running vocational schools. Its design directive is simple: one system – user friendly, inexpensive, and based in the cloud – that can manage all the daily aspects of running a school.

Unique Installation, Customized For You

Every poliSCHOOL client is given a separate hosting account and database installation. This gives the best security, and moreover, it allows us to customize every system. For example, the monthly service includes ongoing creation of custom export files. All you need to do is send poliARC the report you want in Excel format and we convert it to a custom export for your poliSCHOOL installation. This means that all your reporting is a simple date range search and download click away: federal and state reports, income, enrollment, graduation rates – anything you want – all you have to do is email the file to poliARC.

Want a totally custom module added to the system? No problem. Tell poliARC what you need and we’ll work to find the solution.

Streamline Online Efforts, Get More Leads, & Save Money With poliARC

poliSCHOOL clients choose from a variety of service packages that include pay per click advertising management, website maintenance, and website hosting services at a deep discount. With poliSCHOOL, you get more than admissions CRM and SiS software: you get an experienced education marketing manager and IT resource management.

What are the benefits of a more comprehensive service plan? You can have the majority of your online marketing and systems managed by one vendor: totally streamlined and integrated. With poliARC managing your online marketing campaigns, they are fully integrated into the poliSCHOOL Admissions CRM so that all your online marketing campaign tracking is rock solid and that you know which marketing efforts are working and which are not.

No Pricing Surprises

Most SiS companies lure new clients with use-based pricing: charge by user or student record – usually with minimums – as well as pricing piecemeal for each function. This makes them look inexpensive at first, but as soon as you add staff, enroll students, or want to add even the smallest function… the price goes up significantly. For most of them, the concept of customizing for a client isn’t even an option. poliSCHOOL doesn’t disguise its true cost, nor does its business model rely on volume: it relies on loyalty and good service – knowing clients by the sound of their voice when they call for support, not by their account number. For a low, flat rate, pS clients get every function, every feature, free updates, and personalized service.

The only potential variable cost is one that you control – activating SMS messaging: $0.0075 (3/4 of a penny) per text message that gets billed directly to your own Twillio account – poliARC doesn’t up-charge like everyone else.

Encourages Best Practices

poliSCHOOL is flexible and can be customized, but it’s also designed to “force” staff and instructors to maintain best practices for vocational schools. poliARC will gladly add functions and make new modules so long as they always help school meet regulatory compliance requirements. The step-by-step approach that poliSCHOOL requires when enrolling and training students facilitates just that. The more the entire staff at a school uses the system, the more your daily and weekly activities will reflect how successful schools are expected to operate.

poliSCHOOL also gives your staff “focus support” in the places that really matter. Beyond the task manager, automated flags appear throughout the system that notify staff and students when something requires attention: academic standing, attendance percentage, consecutive absences, overdue invoices, and more.


  • Customized online application with ability for applicants to upload requirement documentation.
  • Supports lockstep programs, open enrollment programs, and avocational short courses.
  • Customized enrollment and graduation requirements for every program that create flags for admissions staff during the enrollment process.
  • Bulk HTML email with click tracking.
  • Bulk and individual SMS test messaging with conversation tracking. SMS messages are sent and received just like email and are automatically added to the person’s contact history.
  • Integrated IMAP email: check your own email account while logged into the system. Anything you send from your own email to a person who has a record in the system is also automatically added to their contact history.
  • Comprehensive notes and contact history, all of which can be individually made private with restricted access based on the user level of staff users (e.g. restricting access to view notes or conversations related to academics vs. financial aid vs. recruiting).
  • Online e-doc storage is included: Enrollment Records, Graduate Records, and Employment Records that can also be restricted based on staff user level.
  • Unlimited document templates that create HTML emails, PDFs, and MS Word documents. All templates use dynamic content fields that include everything from auto-filling name and contact information of the lead, to account balance, grades and attendance percentages for students.
  • Staff scheduling and task manager with email reminders and notices.
  • Automated task creation for leads, applicants, and students to keep admissions staff on track.
  • Alert tasks for students with email and SMS message reminders.
  • Marketing and key metrics reports with real-time conversion rates, including graduation and placement.
  • New features are constantly being added to poliSCHOOL. If a you want something new, all you have to do is ask.
  • Embed inquiry forms on your website so new leads go directly into the Admissions List.
  • Unlimited custom export documents for federal and state reporting, course lists, sign-in sheets – whatever you might want.
  • Intuitive, collapsable Admissions and Students lists that give all the key information in the overview that you need.
  • Restricted access to modules based on staff user levels.
  • Online multiple choice tests.
  • Online skills tests.
  • Online surveys so you can complete orientation surveys, mid-point and pre-job placement surveys, exit interviews, evaluations, and job placement surveys. All are automatically entered into the students’ records.
  • Restrict access based on IP address of the staff and/or student users (so students or teachers can only access if physically at the school)
  • Classroom and lab attendance with automated warnings and attendance reports.
  • Grades with percentage, pass/fail, and credited entry options.
  • Customized transcripts.
  • Customized certificates with the Certificate Designer, and certificate issuing with unique ID numbers.
  • Tuition invoicing and payments section with comprehensive reporting, alerts, reminders, and ledger exports.
  • Accept credit card and ACH tuition payments using a Stripe merchant account. All student accounts updated in real time.
  • Automated credit card and ACH payments.

Use poliSCHOOL and get poliARC on your team:
request a demo